This listing was posted on The Resumator.
Executive Assistant
Location:
Oxford, Oxon
Description:
The Ellison Institute of Technology (EIT) works to develop and deploy advanced technology in pursuit of solving some of humanity’s most challenging and enduring problems. Guided by world-leading scientists and entrepreneurs, EIT seeks to accelerate innovation by driving scientific and technological advancements across four humane endeavours: health and medical science, food security and sustainable agriculture, climate change and clean energy, and government innovation and the era of artificial intelligence. EIT Oxford is a new interdisciplinary research and development facility that bridges The Oxford Science Park and Littlemore. Set for completion in 2026, the state-of-the-art facility will have 30,000m² of research laboratories, an oncology and preventative care clinic, plus educational and meeting spaces. The new facility will further EIT’s current partnership with the University of Oxford and become the new home for Ellison Scholars. Please visit eit.org for more details. At the Ellison Institute, we believe that an inclusive, collaborative team atmosphere is just as important to our mission as our scientific aims and methods. We strive to build a supportive environment where everyone feels confident taking creative risks toward innovation. We value emotional intelligence and communicating with empathy and respect for others. We foster a team that is curious, has a deep sense of commitment, responsibility, and the resilience needed to achieve excellence. EIT Oxford has an opportunity for an Executive Assistant [EA] to join the team supporting Real Estate, Construction & Special Projects & Facilities and other EA’s in time of absence or when workloads require. If you are a highly organised and detail-oriented professional with a passion for providing top-notch executive support, we invite you to apply for this challenging and rewarding position. As EIT Oxford grows this role may evolve further and provide a great career opportunity for the candidate develop their skills and transition into further job roles/functions over time. Hours of work will generally be Monday to Friday, core hours typically 08:30-17:30 and will be office/site based. However due to the nature of the role and organization there may be times where flexibility is required during the evening and occasionally weekends. Duties/Responsibilities: May include some or all of the following: Administrative Support: Manage and prioritise the Executives calendar, scheduling meetings, appointments, and undertaking full travel arrangements. Handle phone calls, emails, and other forms of communication on behalf of the Executives, ensuring prompt and professional responses. Meetings and Business Appointments Collate information, write reports and prepare meeting packs and associated information. Provide summary documents and undertake appropriate follow up with stakeholders to address agenda items and actions points. Attend meetings with, and when required in the absence of the Executive and deputise for them representing them and EIT. Take detailed notes and minutes in meetings to provide accurate summary of topics and clear action points and outputs Document and Information Management Organise and maintain physical and electronic files, ensuring easy retrieval of information. Interpret information to provide appropriate summary and briefing documents for the Chief of Staff and other personnel Manage confidential information with the utmost discretion and integrity. Event Coordination Assist in planning, coordinating and executing events ensuring smooth execution and a positive experience. Internal events may include employee engagement activities and retreats, management away days and conferences. External may include running large-scale high-quality events, for example, launch events, social and networking with 3rd parties, or with key business stakeholders and organisations we partner with. Relationship Management Build and maintain effective relationships with internal and external stakeholders, acting as a representative of EIT and the Executive when necessary. This list is not exhaustive any role holder may be required to undertake additional task and duties commensurate with the role, or support other members of the Senior Leadership and Director Team as and when needs arise. Person Specification: Essential Knowledge, Skills and Experience Proven work experience as a senior administrator or an executive assistant, or similar role, supporting most senior executives and leadership team Minute taking and creation of action points Advanced knowledge of Microsoft Word, Excel, PowerPoint and Outlook Strong verbal communication skills Excellent written English with attention to detail, grammar, and formatting of all correspondence types Excellent organsational and multitasking skills Tenacious and relentless in approach to challenges and problems-solving to deliver a solution Able to work with and influence external stakeholders and third parties to deliver required results and solutions Self-starter and focused Discretion and confidentiality are paramount Desirable Knowledge, Skills and Experience Business administration/EA/PA qualification or evidence through extensive experience Competent in use of technology and learning new IT packages Familiar with CRM’s and able to work intuitively with systems Terms of Appointment You must be eligible to work in the UK with a willingness to travel as necessary. You must be based in, or within easy commuting distance of, Oxford. Happy to travel to other locations, for example London, to attend meetings as and when required. Be prepared to adjust working hours and working week when required to accommodate UK/USA time zones During peak periods, some longer hours may be required and some working across multiple time zones due to the global nature of the programme. Powered by JazzHR
Company:
Ellison Institute Of Technology
Posted:
July 3 on The Resumator
Visit Our Partner Website
This listing was posted on another website. Click here to open: Go to The Resumator
Important Safety Tips
- Always meet the employer in person.
- Avoid sharing sensitive personal and financial information.
- Avoid employment offers that require a deposit or investment.
To learn more, visit the Safety Center or click here to report this listing.
More About this Listing: Executive Assistant
Executive Assistant is a Clerical Executive Assistant Job at Ellison Institute of Technology located in Oxford OXF. Find other listings like Executive Assistant by searching Oodle for Clerical Executive Assistant Jobs.
Executive Assistant is a Clerical Executive Assistant Job at Ellison Institute of Technology located in Oxford OXF. Find other listings like Executive Assistant by searching Oodle for Clerical Executive Assistant Jobs.